Litigation Legal Assistant
Fairfield and Woods, P.C. (FW) seeks a Litigation Legal Assistant who will support the delivery of quality legal services to clients by providing administrative assistance to attorneys and paralegals.
The Litigation Legal Assistant position presents a rewarding opportunity for an experienced legal assistant who thrives in a fast-paced and team-oriented environment. This role involves performing complex and specialized clerical tasks while working collaboratively with others in the litigation department.
The responsibilities of this position include:
- Prepare, revise, and process correspondences and complex legal documents using word processing and document management software.
- File pleadings, notices, other documents and papers electronically or in hard copy as required with courts and administrative agencies.
- Review and route incoming and outgoing e-filings, mail, and other communications.
- Maintain paper and electronic files, including saving all case-related documents and emails.
- Maintain and update the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities. May docket specific client dates as needed.
- Communications with clients, opposing counsel and court personnel on matters and assist with scheduling meetings, mediations, depositions, arbitrations, trials, etc.
- Assist with virtual meetings and court appearances and trial preparation as necessary.
- Prepare and process new client matter forms and conflict checks.
- Coordinate travel arrangements and prepare expense reimbursement requests for assigned attorneys.
- Assist in the monthly billing process, including coordinating client billing, drafting monthly billing letters, and working with the Accounting Department on client billing matters.
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements.
Qualified candidates will have:
- High school diploma required, college degree or business school desirable.
- At least three years in litigation as a Legal Assistant in a mid-size or larger law firm or similar organization.
- Initiative, flexibility, resiliency, and adaptability.
- Demonstrated knowledge of court rules (state and federal, bankruptcy is a plus), legal terminology, legal documents, and legal processes in the practice area(s) in which the Legal Assistant is employed.
- Strong computer proficiency in the use of the Microsoft Office, AdobePro, NetDocs, SurePoint, ShareFile, WebEx, Zoom, Microsoft Teams, e-filing via CCEF and CM/ECF, PACER, and database software. Experience with TOC/TOA is a plus.
- Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling, and punctuation.
- Ability to work effectively and proactively within a team environment to support the team’s success.
- Strong time management skills and the ability to work under pressure in a fast-paced environment.
- Ability to coordinate multiple tasks concurrently and to meet deadlines.
- Strong organization skills, interpersonal skills, and attention to detail.
- Proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
Compensation & Benefits:
The starting hourly range for this position is $26.44 to $37.50 per hour based on education and experience. The actual compensation will be determined based on experience and other factors permitted by law.
At Fairfield and Woods P.C., we take care of our legal professionals with a fantastic benefits package and promote a work-life balance. This includes medical, dental, vision, life, and pet insurance, HSA and flexible spending accounts, identity theft protection, 401k with an employer match, and discretionary profit sharing, employee assistance programs, wellness programs, paid holidays, parental leave, generous PTO and VTO (Volunteer Time Off).
How to apply
Please send your resume and letter of interest to Jessica Duncan, HR Director at jduncan@fwlaw.com.
The application window is expected to close on June 30, 2025.
Fairfield and Woods, P.C. provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law.