Real Estate Paralegal

Fairfield and Woods, P.C. (FW) seeks a highly skilled and experienced Real Estate Paralegal to join our dynamic legal team. With over ten years of experience in real estate law, in a law firm or in-house legal department setting, the ideal candidate will play a crucial role in supporting our real estate department in various real estate transactions. This position offers the opportunity to work on complex real estate matters, interact with clients, and contribute to the success of our firm.

The responsibilities for this position include:

  • Manage the preparation and review of real estate documents, including contracts, agreements, leases, deeds, purchase assignments, and closing documents.
  • Navigate through all stages of the real estate closing process.
  • Conduct due diligence investigations, title searches/reports, survey reviews, zoning, and analysis of property records.
  • Coordinate with attorneys, clients, lenders, title companies, and other stakeholders throughout the real estate transaction process.
  • Provide support in drafting correspondence and legal documents, including preparation of legal descriptions and abstracts for contracts and leases, closing checklist and transactional documentation from letter of intent through completion of closing binders.
  • Obtains and/or prepares corporate documents, including authorization of the applicable parties to purchase/sell.
  • Prepare title objection notices and maintain electronic records.
  • Participates in and attends closings.
  • Conducts public record searches of parties, including judgments, tax liens, and UCC filings.
  • Research legal issues related to real estate matters and provide recommendations.
  • Handle administrative tasks as needed to support the real estate team.

About You

Our ideal candidate will possess the following qualifications/skills:

  • Bachelor's degree or equivalent experience required.  Certification as a paralegal preferred.
  • 10+ years of experience as a real estate paralegal, with a strong background in commercial real estate transactions.
  • Proficiency in real estate terminology, documentation, and procedures.
  • Extensive knowledge of title insurance, survey review, and closing processes.
  • Experience with title insurance, tax assessments, trustee foreclosures is a plus.
  • Excellent organizational skills with the ability to manage multiple tasks and prioritize deadlines effectively.
  • Strong attention to detail and accuracy in document preparation and review, critical thinking, problem-solving, and ability to work independently and as part of a team.
  • Excellent communication skills, both written and verbal.
  • Excellent interpersonal skills, with the ability to interact professionally with clients and team members.
  • Proficiency in the use of Microsoft Office, AdobePro, NetDocuments or other document management systems, SurePoint/LMS+, or other current time entry systems, SimpliFile, and legal research tools.
  • Strong time management skills and the ability to work under pressure in a fast-paced environment.
  • Initiative, flexibility, resiliency, and a willingness to adapt to change.

About Everything Else

Fairfield and Woods P.C. offers a robust benefits package to our staff that includes medical, dental, vision, life, and pet insurance, health savings and flexible spending accounts, identity theft protection, 401k, discretionary profit sharing, employee assistance program, paid holidays, parental leave, and PTO. Additionally, our firm promotes a work-life balance by offering other benefits such as wellness programs and access to the building fitness center.

Salary Range & Total Compensation
The hourly pay range for this position is $36.05 - $45.67 based on education and experience.  FW reserves the right to pay more or less than the posted salary range. Employer-paid benefits increase total compensation by approximately 20%. FW does not discriminate on the basis of any protected category with respect to the payment of wages.

How to apply 
Please send your resume and letter of interest to Jessica Duncan, HR Director at

Fairfield and Woods, P.C. provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, national origin, disability, genetic information, age, or any other status protected under federal, state, and/or local law. 

For information about the right to work, click here for English or here for Spanish.